Time Management 101: How to Get More Things Done
- August 31, 2016
- shai habon
“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” ― H. Jackson Brown Jr.
Curacha – that’s what other people usually call me. It’s probably because I’m always everywhere, doing lots of things and squeezing all types of activities in one day. While I believe that taking a good amount of rest is essential, I also believe in making the most out of every single day because you know YOLO (lol). But honestly, I’d like to treat each day as an opportunity to create new things, meet new people, learn stuff and make myself better.
Last week, one of my fashion styling students asked me, Miss, how do you manage your time? Ting! Sounds like a tricky question! Time management is always a challenging subject and for someone who fulfils lots of roles (just like me), every millisecond counts. I paused for a while and tried to look at how I schedule my daily life routine, then I answered it briskly by saying – I just plan ahead, I always make time for everything etc.
Now, I feel like it is just necessary for me to share my time management practice (on a daily basis), this time in a more detailed manner. It works for me especially when I do things at home and hopefully, it will also work for you.
1. Make a list of the tasks you need to accomplish. Before you can manage your time, you should know which activities you are supposed to deal with. A list of tasks, from the basic to the critical ones, will help you get a handle on what needs to get done.
Notepads (and photo) from MAPAPEL.
Personally, I do this by creating work notes. I have different kinds of post its, notepads and planners to keep me organized for the day, the week, the month and even for the entire year. Each role (that I perform) and field (that I am in) has a specific task note – Shy Shop works, school works, teaching activities, part time work loads, blogging lists and some other to-do duties.
Tip: Colorful and cutesy notepads, pens, sharpies and stickers help me in creating a perfect and engaging work note. Try it too (especially when you have that creative knack! :D)
2. Set your priorities. Know which assignments should be done ASAP.
Now that you have a list, arrange the activities according to significance and urgency. Assigning a number from 1 to 10 will help you analyze which among the work jobs are the the most and the least important. It will also give you a view on how you can segment your time and energy.
3. Batch related tasks together.
Studies show that different tasks demand different types of thinking, so it makes sense to allow your mind to continue to flow with its current zone rather than switching unnecessarily to something that’s going to require you to re-orient (Bates, 2014).
It is important to do all the segmenting and clustering before you take off. Remember that this is always part of efficient planning.
4. Focus on your most productive time of day. There are some people who work better in the morning, and some are more focused in the evening. Assess your best time of the day and devote it to those tasks that require a lot of effort.
5. EAT. When I work, I always make sure that my stomach is full. Eating the right food will help you maximize your energy for the whole day.
Sugars are also essential. Neuroscientists have shown, using fMRI to scan the brain‘s activity in real-time, that sugar leads to dopamine release in the nucleus accumbens – an area associated with motivation, novelty, and reward (Greenberg, 2013). This reaction stimulates the brain and therefore, helps one think better.
PS. Shout out to my college friend Raisa who always tells me to KEEP MY SUGARS RUNNING. Super effective, promise!
6. Take a break. Whether it’s a short walk or a quick nap, remember to always rest. Know that your body and brain also need a breather. Always leave a buffer-time in between tasks to give some space for recharge.
Tip: It’s okay to use social media during breaks but remember to not over-engage. A short chitchat with your crush can definitely help you set a good mood!
7. Track your progress. Cross things off the list as they are completed. Remember that every work done is an accomplishment and a step closer towards your end goal/s.
8. Eliminate non essential things (and people). Seriously, if you want to get things done, you must know the difference between the important and the not so important things. Always, ALWAYS focus on the goals and the steps you need to take to reach those goals.
9. Have fun. Sometimes, we get so caught up with all the heavy loads that we tend to forget the word “fun”. Remember to find joy in what you do because, yes, work and play can come together.
10. Take a good amount of sleep. Never underestimate the value of sleep. Complete a 6 to 8 hours of sleep and you’ll be fuelled for a day.
Lastly, people should know that effective time management is not just a practice of OC and uptight people who love to follow schedules and organize things. All of us need to manage our schedule well because the key to work-life balance is proper TIME MANAGEMENT. When we manage our time well, we get more things done and we are able to free up our day for relaxation and leisure.
Give this list a try and see how much time it can save you.
PS. Feel free to share any time management tips of your own in the comments!
**photos are from Pinterest